Sister Motion is a female‑led video‑production studio helping brands create social‑first content; this policy explains how we handle your information

Privacy Policy – Last updated January 2026

Sister Motion Ltd (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information.
This policy explains what data we collect, how we use it, and your rights under the UK GDPR and Data Protection Act 2018.
Our website address is https://sistermotion.com and our company number is 08006324.

1 · What personal data we collect

We may collect and store the following information:

  • Names, company names and contact details that you provide when you complete a form, email us, message us through WhatsApp or social media, or sign up to receive information.
  • Communication records relating to enquiries, proposals and project delivery.
  • Technical data such as IP address, browser type, and analytics information collected through cookies (see Cookies & Analytics below).
  • Any content you upload or send to us for project work (e.g., video files, imagery, scripts).

We do not buy, sell, or share personal data for marketing purposes.

2 · How and why we use your information

We use your information only to:

  • Respond to enquiries and deliver contracted projects.
  • Send essential project‑related correspondence and invoices.
  • Improve our website and services through anonymous site analytics.
  • Comply with legal and tax obligations.

The lawful bases we rely on are contract, legitimate interest and consent (where you actively agree to receive marketing or newsletters).

3 · Contact forms and communications

When you contact us via the website, email or WhatsApp, the details you provide are received by our small internal team and stored securely in our email system.
We delete enquiry information after the project is completed or 48 months after the last contact, whichever comes first.

4 · Cookies and analytics

Our website uses standard cookies that help it function correctly and to measure general traffic (via Google Analytics 4).
These cookies collect anonymous usage data such as pages visited, time on site and device type—never personal identifiers.
You can accept or decline non‑essential cookies using the cookie banner or your browser settings.

5 · Embedded content and external links

Our site may include embedded videos or images hosted on third‑party platforms such as YouTube, Vimeo, or Instagram.
Viewing that content works exactly as if you visited those sites directly—they may collect data under their own privacy policies.
We are not responsible for external websites and recommend you review their policies.

6 · Data storage and security

Our site is hosted by WP Engine, which stores data securely in UK and EU data centres with encrypted connections (HTTPS).
We apply strong passwords, two‑factor authentication and regular software updates to maintain security.

8 · How long we keep information

We retain:

  • Contact‑form enquiries — up to 48  months after last correspondence.
  • Project files — for the duration of the project and limited archive period for reference.
  • Accounting records — 6 years as required by HMRC.

After these periods, data are securely deleted or anonymised.

9 · Your rights

You have the right to:

  • Access a copy of the personal data we hold about you.
  • Request correction or deletion of that data.
  • Object to or restrict certain processing.
  • Withdraw consent at any time for optional communications.

To exercise any of these rights, email [email protected] or write to the address listed below.

If you are unhappy with how we handle your data, you can lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk.

10 · International transfers

Some service providers (e.g. Google Workspace) may store or process limited data outside the UK or EEA.
We ensure any such transfer complies with UK data‑protection regulations through approved safeguards.

11 · Contact information

Sister Motion Ltd
Harrisons Accountancy Limited, Harrison House, Langford Rd, Biggleswade SG18 9RB
Email: [email protected]
Company No: 08006324

12 · Updates to this policy

We may update this notice when our practices or legal obligations change.
Any updates will appear on this page with a new “last updated” date.